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Tips for New Yearbook Advisers

 
Tips for New Yearbook Advisers
 
When I was asked/told I would be the yearbook adviser over ten years ago, I said what any good new hire would say: “Sure!”  I had never been on the yearbook or newspaper staff before, and my degree wasn’t in journalism.  I stepped into a situation where the previous adviser had left on bad terms, so the staffers hated me – that is an understatement.  So, through much blood, sweet, and tears, I eventually learned everything the hard way and on my own – again, another understatement.  Now, I am still learning, but along the way, I learned to love it.  I have a supportive administration, faculty and community, good vibes from our student body, great publishing company, and an amazing yearbook rep.   Hopefully, with that bit of good vibes going, I can share with you the things that have worked for me.  So here we have the first five things that you need to do NOW if you are just starting out.
 
Deadlines and Ladder– Yearbook class is almost like a company. It operates with one foot in the school world and one foot in the business world.  The first thing you need to do is sit down with your yearbook rep or company and find out when your deadlines are.  Once I have those deadlines, I handle them a couple of ways. First, I make the ladder and set every page that needs to be created.  Second, I NEVER give my students the drop-dead deadline.  In fact, they get a couple of deadlines from me: a preliminary and a final. Often, there is one in between that one, too. I chunk my pages based on content and what I know we can get done first. For example, my business ads are always submitted on the first deadline, student portraits usually go next, and so on.  Also, I give students at least two deadlines to work on a time – the closest one and the next one.  In fact, my students are basically assigned every page/topic they will be completing for the year the first or second week of school! That way there are no surprises, and we can make our deadlines!
 
Tips for New Yearbook Advisers

Budget – Again, this is something you will need to sit down and talk to your company rep about the first week of school or before.  Once you know what the overall bill will be, you can work backwards to begin collecting money. We sell business advertisements and senior tribute advertisements to help lower the cost of the book for our students. I teach in a very rural school district, and I wanted as many students to have the opportunity to purchase a book as possible, so the ad sales help.  It’s important to know the end goal up front, so you don’t overspend on book design extras, etc.  My full yearbook curriculum has an entire teaching pack included for business sales, etc.

Tips for New Yearbook Advisers

Equipment Organization and Photography –  Whether you have a small staff or a large staff with a lot of equipment or a little, there has to be a system to keep up with everything so it’s all protected.  My staff has several cameras, lens, etc. and each staff has a laptop as well.  Before they can even use the equipment, they must sign a release form.  My principal approved my form, and I hand it out on the first day. Next, I have system for check outs.  Anything checked out must be signed out and signed back in. For the computers and other materials, each student has a bucket and a cubby.  Last, one of the most important things you can do to protect images and keep them organized is to require each student to have his/her own memory card.  In the past, I’ve supplied those cards and they get lost, stolen, broken, and/or erased.  Once I started requiring staffers to have their own cards, those problems were almost nonexistent.

Tips for New Yearbook Advisers
 
Teamwork and School Spirit – The dynamic of yearbook staff can be really tough for a couple of reasons: large personalities and the pressure of getting things done.  I start on the first day building the concept of teamwork and collaboration.  We do team-building activities, and we talk about what each person has to offer. We also take a look at our own struggles, so that we know everybody has room to grow and we can learn from each other. The other component of keeping a positive attitude going is making sure the student body feels connected and supported by us. Each of my staffer gets a list of students (I divide the entire student body up) that he/she keeps track of all year.  They get to know the people on their list through projects I assign, and they make sure those people are being covered in an authentic way.  I have several of these projects in my store, or you can let your students brainstorm some! Also, I always have a small gift for my staffers on the first day to let them know how much I appreciate them! Our theme this year is related to the idea of authenticity – so I went with Coke’s real thing slogan! Plus, my staffers know how much I love my real, RED coke!
 
 
Tips for New Yearbook Advisers
 
Grading – If your yearbook class is for credit, grading can be a sticky issue, so it must be consistent and formulated. My staffers get grades several ways: selling ads, selling my books, meeting deadlines, projects, and pages.  I use rubrics to grade their pages with.  Projects include photo challenges, interview challenges, presentations, etc. They also do grammar worksheets and sometimes we read info texts on hot topics and answer questions. All of these items can be found in my full yearbook curriculum that is ready to go for you.
 
Journalism Yearbook Curriculum, BUNDLE
 

In all, I realize there is a lot of turnover in the yearbook adviser world, and rightfully so. It’s not an easy job for many reasons: deadline stress, money worries, drama from staffers, un-supportive admin and/or faculty, nosy or apathetic community members, subpar publishing companies, and the list goes on and on.  So, if you are a new or newish yearbook adviser, I hope I can share something from my struggles along the way that can help you. If you have a little bit of extra time, stop over by my FB page and watch my webinar on “Getting Started as a Yearbook Adviser.”

 

So…..my #1 tip for new yearbook advisers? Eat the elephant one bite at a time. You can’t change the world — or a yearbook program — in a day! Be sure to stop over to my other post: Kicking Off Back-to-School in Yearbook Class for some other fun tips!

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Love this content? Join a group!  There are already tons of ideas, freebies, and fabulous teachers in my new groups, and joining is simple.  Just click over to the following links, answer a few questions, and voila! Thanks again for following along my classroom stories and small-business journey. I really do hope you to see you over in my new “backyards” where we can chat and share all things English and Yearbook.

Written by: Julie Faulkner, updated 2020

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Filed Under: yearbook, yearbook back to school gift, yearbook class, yearbook classroom, yearbook equipment storage, yearbook ideas, yearbook organization 14 Comments

Comments

  1. SHHS French says

    September 28, 2016 at 11:57 am

    Hi Julie! I'm a brand new yearbook advisor dealing with a lot of issues with senior superlatives. Admin has decided to scrap them and obviously the kids are upset. I'd like to find something to do as an alternative. Any ideas or can you point me in a direction? I'm way over my head – all the past yearbook advisors are no longer at my school and really have no one or no where else to turn to (beside pinterest!). Thank you so much! – Kate

    Reply
    • Julie says

      September 28, 2016 at 12:05 pm

      Hi Kate,
      I'm so sorry you are having so much trouble this year with the yearbook! I can honestly say that I feel your pain! I would most definitely love to chat with you. Let me brainstorm a little about your superlative snafu, and I'd like to hear more specifically what the problem is. Would you care to shoot me an email so we can chat more directly? I can't see yours via the blog post.
      ~Julie
      juliefaulknersblog@gmail.com

      Reply
  2. Emily says

    August 21, 2017 at 1:59 am

    This was a great page on where to start with yearbook. I’m starting my first year as a teacher, and I have a yearbook class with 3 students. With so few students everything we talk about goes by so quickly. I’m not sure what I’m even supposed to be teaching them. My lesson plans are completely empty, and I’m not sure where to start. Any advice you could offer would be much appreciated!

    Reply
    • Julie says

      August 21, 2017 at 3:01 am

      Hi Emily –
      I’m glad you were able to find my blog! What a challenge with only three students. I’d say the first three things you need to do would be 1) Budget, get with your book keeper and company rep 2) Ladder/Deadlines 3)Student Body PR and connections. Also, I have a TON of resources in my TpT store, and the curriculum bundle and starter kit come with access to a closed private online support group!
      https://www.teacherspayteachers.com/Product/Yearbook-Curriculum-BUNDLE-3217126
      ~Julie
      Also you can email anytime @ juliefaulknersblog@gmail.com

      Reply
  3. Lisa says

    September 7, 2017 at 2:53 am

    Hi Julie,

    I’m a new comm tech teacher assigned to teach a grade 11 /12 yearbook class. I’m totally overwhelmed with how to start them off, and the sorts of projects I can integrate into the course along the way.
    Any help you could offer would be amazing!

    Reply
  4. Juanita Spitzenberger says

    June 12, 2020 at 4:39 am

    Hi Julie,

    I loved reading your story. Thank you for sharing it. I am new to Yearbook this year and fell in love with it. I do not have Journalism degree and now I was told today that I may not be able to do it this next school year. I guess my question is why is a Journalism degree so important to the the Yearbook advisor? By the way I teach in Kansas.

    Reply
    • Julie says

      November 23, 2020 at 4:06 pm

      Hi! I have a degree in English and Teaching and my degree came with a certification in journalism. I think it just depends on the program, but my program is doing really well without that extra degree.

      Reply

Trackbacks

  1. Everything You Need To Know About Meeting Yearbook Deadlines says:
    December 23, 2021 at 8:29 pm

    […] However, it is super important — always being front of mind. In fact, when I discuss the top five things a new yearbook adviser needs to do, finding out those deadlines makes the cut. Honestly, you can’t share the book with the world […]

    Reply
  2. Everything You Need to Know about Planning a Yearbook Ladder - Faulkner's Fast Five says:
    July 4, 2022 at 8:08 pm

    […] Before you can plan your yearbook ladder, you need to know how many pages your will book have. That is a matter of budget. Typically, you will meet with your yearbook representative from the company publishing your book as well as your school’s bookkeeper. Another thing to consider with your page count and budget is if you will be selling any ads: business advertisements and/or senior tribute advertisements. Those bring money into your account, but at the same time, they affect page count. Your yearbook rep and bookkeeper can help you make those decisions. You can click over to my Tips for New Yearbook Advisers post to read about planning the budget. […]

    Reply
  3. Five Back-to-School Ideas for Yearbook Class - Faulkner's Fast Five says:
    July 19, 2022 at 6:53 pm

    […] you are a new yearbook adviser, check out my blog post here: Tips for New Yearbook Advisers. I also have a video for tips for getting your yearbook going over on my Facebook page. You can also […]

    Reply
  4. Planning the First Week of Yearbook Class - Faulkner's Fast Five says:
    July 31, 2022 at 11:48 pm

    […] week back to school is even more topsy turvy, to say the least. You might have looked through my Tips for New Advisers post or How to Have a Picture-Perfect Start to the Year posts for adviser-facing suggestions, and you […]

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  5. 50 Tips, Tricks, and Ideas for Creating School Yearbooks - Remember Me Yearbooks says:
    September 29, 2022 at 2:31 pm

    […]  Fast Five for Advisors […]

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  6. ≫ 50 consejos, trucos e ideas para maestros says:
    April 25, 2023 at 2:32 am

    […] La asesora veterana del anuario, Julie Faulkner, ofrece sus mejores consejos sobre todo, desde plazos y presupuestos hasta organización y colaboración. mirala Fast Five para asesores . […]

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  7. 50 conseils, astuces et idées pour créer des annuaires scolaires - Romantikes says:
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